GDPR Privacy Notice
SHARON WHEELER’S SCARWORK UK takes its duty to process your personal data very seriously. This policy explains how we collect, manage, use and protect your personal data.
SHARON WHEELER’S SCARWORK UK is what’s known as the ‘controller’ of the personal data you provide to us. We will usually collect basic personal data about you like your name, postal address, telephone number, email address and your bank details for subscription fees and ad hoc payments such as events. We will be very clear with you if we wish to collect further information, such as date of birth, and include our reason for collecting such information.
What personal data do we collect
We collect your personal data for specific activities, such as project updates, newsletters, registration or membership requests, surveys and events, to provide you with information that we feel may be of interest to you (for example, to notify you about a forthcoming event). The information is either needed to fulfil your request or to enable us to provide you with membership services. If you choose to withhold requested information, we may not be able to provide you with all the member benefits.
Sometimes, we will process your personal data to provide you with information about our work or our activities that you have requested or are expecting.
On other occasions, we may process personal data when we need to do this to fulfil a contract (for example, if you have purchased an event ticket) or where we are required to do this by law or other regulations.
SHARON WHEELER’S SCARWORK UK also processes your data when it is in our legitimate interests to do this and when these interests do not override your rights. Those legitimate interests include providing you with information on our activity updates, newsletters, registration or membership requests, feedback, competition entries and events.
We will also hold information about your details so that we can respect your preferences for being contacted by us.
We collect your personal information in a number of ways:
- When you provide it to us directly
- When you provide permission to other organisations to share it with us (including social media)
- When you have given it to a third party and you have provided permission to pass your information on to us
- From publicly available sources
We combine the information from these sources with the information you provide to us directly.
Disclosing Your Information
We may only disclose your personal information to third parties where we are legally required to disclose your information, for example in response to a mandatory request from law enforcement authorities;
When submitting a membership application, personal data will be required. Should an application be successful, all the policies and procedures outlined in this document will apply with regard to personal data retention. For those whose applications are unsuccessful, we only hold the information for a limited period after refusal and any personally identifiable details are removed.
Geographic location of data storage
All the personal data we hold is processed in the UK.
What are your rights?
GDPR, implemented on 25th May 2018, gives all individuals a number of rights relating to their personal data held by companies, organisations and other third parties.
These are right of…
- Access: Giving transparency over the information held about you, which will be provided to you within one month
- To be informed: Giving transparency over how your personal information is used
- Of rectification: The right to have your information updated or amended if it is wrong
- To restrict processing: You may ask to stop third parties using your information
- To be ‘forgotten’: Ask us to remove your personal information from our records
- To object: Object to the processing of your information for marketing purposes
- Of data portability: To obtain and reuse your personal data for your own purposes
- To withdraw from automated decision making and profiling: Not be subject to a decision when it is based on automated processing
If you would like to know more about your rights under the data protection law see the Information Commissioners Office website.
If you would like to change the way you hear from us or no longer wish to receive direct marketing communications from us, use the contact form on our ‘Contact Us’ page.
There are a number of lawful reasons that mean we can use (or ‘process’) your personal information, including ‘legitimate interests’. Broadly speaking Legitimate Interests means we can process your personal information if:
- We have a genuine and legitimate reason to do so; and
- We are not harming any of your rights and interests.
Sharing your information
We will never sell your personal information to other organisations.
We only disclose information to third parties or individuals when obliged to by law, for purposes of national security, taxation and criminal investigations, and if you have agreed we may do so when we use other companies to provide services on our behalf, e.g. processing, mailing or delivering orders, answering questions, sending mail and emails or processing credit/debit card payments.
We may disclose aggregate statistics about our site visitors, to describe our services and operations to prospective partners, advertisers and other reputable third parties and for other lawful purposes, but these statistics won’t include any personally identifying information.
Retaining your information
We hold your information only as long as necessary for the purpose of completing the activity for which it was collated.
If you decide not to support SHARON WHEELER’S SCARWORK UK any more or request that we have no further contact with you, we will keep some basic information in order to avoid sending you unwanted materials in the future and to ensure that we don’t accidentally duplicate information.
Access to Information
All individuals have the right to access personal information that is held about them. You can request a copy of any information that we hold about you. Please contact us if you wish to make such a request by emailing firstname.lastname@example.org